Basic Safety Standards for Meeting In-person
These safety standards must be followed for all in-person UC 4-H activities.
These protocols apply to all 4-H events that 4-H has responsibility, management, and control of.
Host locations may have additional requirements.
DO NOT participate in any in-person 4-H activities if you are sick or have COVID-19 symptoms or if you or someone you have been in contact with has been diagnosed with COVID-19. Symptoms include:
a. Fever or chills
c. Shortness of breath or difficulty breathing
e. Muscle or body aches
g. New loss of taste or smell
h. Sore throat
i. Congestion or runny nose
j. Nausea or vomiting
Protocols for Indoor and Outdoor Activities
• Masks are not required, regardless of vaccination status. In compliance with CDPH guidelines, masks are recommended for indoor settings, but are not required.
• Social distancing is no longer required (indoors or outdoors).
• Post the Symptom Survey sign at the location to remind persons of COVID-19 symptoms and to stay home if they are sick, have symptoms, or have been exposed.
• When possible, maintain an attendance log. This can be used to inform attendees if there is a positive COVID case.
• Make hand sanitizer available. Clean facilities before and after 4-H activities.
• Maximum number of participants at gatherings sponsored/hosted by UC 4-H must be under 10,000 people outdoors and 1,000 people indoors. For events with more than 10,000 participants outdoors or 1,000 indoors, please follow the state guidelines for mega-events
Local public health orders or facilities may have stricter safety protocols. 4-H participants must follow local or facility safety protocols if they are stricter than these Basic Safety Guidelines. To find out if your County has a specific mask order or other public health guidance that is different from the state, review your local public health COVID website.
Protocols for Food Service
• Food service is no longer limited to single use items or packaged meals.
• When meals are prepared and served, at least one 4-H volunteer or 4-H professional serving food at the event must complete the ServSafe training. This does not apply to snacks or pre-packaged food items served at 4-H meetings or activities.
• The ServSafe certified 4-H volunteer or 4-H professional can train additional food servers using the Clover Safe Note: Food Safety at 4-H Meetings
Protocols for Overnight 4-H Activities.
In addition to the protocols listed in this Basic Safety Standards, please see the Overnight 4-H Event Safety Protocols for details on sleeping, activities, and bathroom accommodations.
People may choose to wear a mask, even when it is not required.
Individuals may have health or personal reasons why they choose to wear a mask. Some may wear a mask because they or loved ones are at higher risk of infection. Some people may wear a mask because they were recently exposed to someone who has COVID.
Please don’t speculate on other people’s vaccination status or question individuals who choose to wear a mask.
Mask Exceptions and Exemptions
If masks are required due to facility requirements or local health orders, 4-H members and volunteers who may have an illness or condition that limits their ability to wear a face mask may request accommodation or alternate masking options (i.e., face shield with drape) or to participate remotely.
• Inquiries about accommodations/masking alternatives from 4-H Professionals can be directed to Dave Ritz email@example.com or calling 916-230-4374.
• Inquiries about accommodations/masking alternatives from Volunteers should be directed to your local County 4-H professional.
Proof of a negative COVID test is required for the following 4-H sponsored events:
• Statewide Events
• In-State Overnight Events
• Out-of-State Travel
In addition to these events, a host location may require proof of a negative COVID test. Please use the following protocols for confirming a negative COVID test.
Protocols for confirming proof of a negative COVID test
Maintaining individual privacy and confidentiality is a primary concern.
1. Test must be collected within 48 hours prior to the event.
2. Home tests, with name and date documented, are acceptable.
3. A photo or electronic copy of test results is acceptable proof.
4. Test results will be observed and verified by a pre-determined 4-H staff member or adult volunteer.
5. Copies of test results will not be collected or retained by 4-H.
6. Test results will be verified at entry to the event.
7. The record will reflect that test results were viewed and confirmed for each individual. Records will not be retained by 4-H.
8. Persons with Positive or Inconclusive test results are not allowed to attend 4-H events.